Board of Director Position Descriptions

Duties & Responsibilities – President
-Provide leadership to the Board of Directors of the local Chapter
-Ensure the Board adheres to its bylaws and constitution
-Prepare the Board’s agenda with input from the Board Members
-Chair Board meetings
-Encourages Board Members to participate in meetings and activities
-Keeps the Board’s discussion on topic by summarizing issues
-Keeps the Board’s activities focused on the organization’s mission
-Evaluates the effectiveness of the Board’s decision-making process
-Appoints committee chairpersons
-Orients Board Members and committee chairpersons to the Board
-Serve as ex officio member of committees and attends their meetings as required
-Ensure there is a process to evaluate the effectiveness of Board Members using measurable criteria
-Recognize Board Members’ contributions to the Board’s work
-Acts as one of the signing officers for disbursements cheques and other official documents
-Play a leading role in supporting special events
-Promote the organization’s purpose in the community and to the media
-Prepare a report for the Annual General Meeting
-Ensure programs and services are implemented
-Ensure that the Board governs as well as manages programs and services
 
Duties & Responsibilities – VP Professional Development
-learn duties of the President and keep informed on key issues
-act as a signing officer for cheques and other documents
-orients the new Vice President
-maintain the BABOK (Business Analysis Body of Knowledge)
-promote professionalism through organization and delivery of educational publications & seminars
-chair a major committee
-develop, update and incorporate recommended changes from the Board to the terms of reference and mandate of the committee
-recruit an appropriate number of committee members to carry out the mandate
-orient members to the committee’s mandate and position in the organization
-call committee meetings and develop agendas with the input of the members
-chair committee meetings and report the committee’s progress to the Board
-encourage members to participate
-keep discussion on topic by summarizing issues
-guide the committee through its meetings to fulfill the committee’s purpose
-recognize each member’s contribution to the committee’s work
-delegate appropriate tasks to individual committee members
-submit recommendations to the Board for approval
-plan and evaluate the committee’s work with the help of the members
-ensure meeting minutes and other relevant information are recorded and filed
 
Duties & Responsibilities – Treasurer
-serve on the Board
-give regular reports to the Board on the financial state of the organization
-keep financial reports on file
-orient the new Treasurer
-act as signing officer with the President for cheques and other documents
-manage the day-to-day financial affairs of the Board
-manage the accounting of the funds of the organization, its budget and expenditures
-keep full and accurate accounts of all organizational receipts and disbursements
-receive and bank all monies due to the organization
-disburse all monies as directed by the Board
-file necessary financial reports, tax reports and audits
-ensure compliance with local and corporate fiduciary responsibilities 
 
 Duties for the Secretary
- Serve on the Board
- Maintain copies of the organization’s bylaws and the Board’s policy statements
- Maintain official lists of Board Members, committees and General Membership
- Take official meeting minutes
- Record Board attendance
- Ensure there is quorum at meetings
- Record all motions and decisions of meetings
- Record all corrections to minutes
- Sign Board minutes and corrections to attest to their accuracy
- Maintain copies of minutes of Board and committee meetings
- Distribute copies of minutes promptly
- Conduct general Board correspondence including receiving, reading, distributing
- Maintain records of all Board correspondence
- Sign official documents of the organization as required
- File the annual return, amendments to the bylaws and other incorporating documents with the Corporate Registry
- Ensure members are notified of General Meetings
- Chair Board meetings in the absence of the President
- Orient the new Secretary
- Send International a “Hold Harmless” letter when new Board members are selected
 
Duties of Vice President (VP) Marketing
- learn duties of the President and keep informed on key issues
- act as a signing officer for cheques and other documents
- orients the new Vice President
- market the chapter to increase awareness and define the benefits of membership
- promote the chapter to online user groups, published professional journals, and professional-based user groups.
- chair a major committee
- develop, update and incorporate recommended changes from the Board to the terms of reference and mandate of the committee
- recruit an appropriate number of committee members to carry out the mandate
- orient members to the committee’s mandate and position in the organization
- call committee meetings and develop agendas with the input of the members
- chair committee meetings and report the committee’s progress to the Board
- encourage members to participate
- keep discussion on topic by summarizing issues
- guide the committee through its meetings to fulfill the committee’s purpose
- recognize each member’s contribution to the committee’s work
- delegate appropriate tasks to individual committee members
- submit recommendations to the Board for approval
- plan and evaluate the committee’s work with the help of the members
- ensure meeting minutes and other relevant information are recorded and filed
 
Duties of Vice President (VP) Membership
- learn duties of the President and keep informed on key issues
- act as a signing officer for cheques and other documents
- orients the new Vice President
- maintain chapter membership lists, welcome letters for new members, and follow-up letters for expiring members
- monitor and track membership certifications
- chair a major committee
- develop, update and incorporate recommended changes from the Board to the terms of reference and mandate of the committee
- recruit an appropriate number of committee members to carry out the mandate
- orient members to the committee’s mandate and position in the organization
- call committee meetings and develop agendas with the input of the members
- chair committee meetings and report the committee’s progress to the Board
- encourage members to participate
- keep discussion on topic by summarizing issues
- guide the committee through its meetings to fulfill the committee’s purpose
- recognize each member’s contribution to the committee’s work
- delegate appropriate tasks to individual committee members
- submit recommendations to the Board for approval
- plan and evaluate the committee’s work with the help of the members
- ensure meeting minutes and other relevant information are recorded and filed
 
Duties of Vice President (VP) Communication
- learn duties of the President and keep informed on key issues
- act as a signing officer for cheques and other documents
- orients the new Vice President
- inform chapter and board of called meetings via website announcements
- update chapter website with chapter news, announcements, meetings, minutes and any other chapter supporting documents
- maintain chapter e-mail distribution lists for members, non-members and the Board of Directors
- chair a major committee
- develop, update and incorporate recommended changes from the Board to the terms of reference and mandate of the committee
- recruit an appropriate number of committee members to carry out the mandate
- orient members to the committee’s mandate and position in the organization
- call committee meetings and develop agendas with the input of the members
- chair committee meetings and report the committee’s progress to the Board
- encourage members to participate
- keep discussion on topic by summarizing issues
- guide the committee through its meetings to fulfill the committee’s purpose
- recognize each member’s contribution to the committee’s work
- delegate appropriate tasks to individual committee members
- submit recommendations to the Board for approval
- plan and evaluate the committee’s work with the help of the members
- ensure meeting minutes and other relevant information are recorded and filed