Birmingham Chapter Elections

IIBA® Birmingham Chapter Elections

The Birmingham Chapter (BC) holds elections each year for Board Members. Our website is the place to find out Key Dates for this year’s election, important information from the Nominee Committees, and links to election information.

Board Positions, Election Cycle, and Terms:

Nominations are in progress through December 15. Voting will commence December 16 - Jan 6, 2021.
Submit your nomination Here  or send email to Nominations_Committee@birmingham.iiba.org

  • VP Marketing
  • VP Membership
  • VP Communications
  • Secretary

The IIBA® Birmingham is governed by a volunteer Board of Directors (BOD). All Board members serve 2 year terms that shall not exceed 2 consecutive terms in the same position, and no more than 4 consecutive terms on the Board in general. 

 Duties for the Secretary
- Serve on the Board
- Maintain copies of the organization’s bylaws and the Board’s policy statements
- Maintain official lists of Board Members, committees and General Membership
- Take official meeting minutes
- Record Board attendance
- Ensure there is quorum at meetings
- Record all motions and decisions of meetings
- Record all corrections to minutes
- Sign Board minutes and corrections to attest to their accuracy
- Maintain copies of minutes of Board and committee meetings
- Distribute copies of minutes promptly
- Conduct general Board correspondence including receiving, reading, distributing
- Maintain records of all Board correspondence
- Sign official documents of the organization as required
- File the annual return, amendments to the bylaws and other incorporating documents with the Corporate Registry
- Ensure members are notified of General Meetings
- Chair Board meetings in the absence of the President
- Orient the new Secretary
- Send International a “Hold Harmless” letter when new Board members are selected
 
Duties of Vice President (VP) Marketing
- learn duties of the President and keep informed on key issues
- act as a signing officer for cheques and other documents
- orients the new Vice President
- market the chapter to increase awareness and define the benefits of membership
- promote the chapter to online user groups, published professional journals, and professional-based user groups.
- chair a major committee
- develop, update and incorporate recommended changes from the Board to the terms of reference and mandate of the committee
- recruit an appropriate number of committee members to carry out the mandate
- orient members to the committee’s mandate and position in the organization
- call committee meetings and develop agendas with the input of the members
- chair committee meetings and report the committee’s progress to the Board
- encourage members to participate
- keep discussion on topic by summarizing issues
- guide the committee through its meetings to fulfill the committee’s purpose
- recognize each member’s contribution to the committee’s work
- delegate appropriate tasks to individual committee members
- submit recommendations to the Board for approval
- plan and evaluate the committee’s work with the help of the members
- ensure meeting minutes and other relevant information are recorded and filed
 
Duties of Vice President (VP) Membership
- learn duties of the President and keep informed on key issues
- act as a signing officer for cheques and other documents
- orients the new Vice President
- maintain chapter membership lists, welcome letters for new members, and follow-up letters for expiring members
- monitor and track membership certifications
- chair a major committee
- develop, update and incorporate recommended changes from the Board to the terms of reference and mandate of the committee
- recruit an appropriate number of committee members to carry out the mandate
- orient members to the committee’s mandate and position in the organization
- call committee meetings and develop agendas with the input of the members
- chair committee meetings and report the committee’s progress to the Board
- encourage members to participate
- keep discussion on topic by summarizing issues
- guide the committee through its meetings to fulfill the committee’s purpose
- recognize each member’s contribution to the committee’s work
- delegate appropriate tasks to individual committee members
- submit recommendations to the Board for approval
- plan and evaluate the committee’s work with the help of the members
- ensure meeting minutes and other relevant information are recorded and filed
 
Duties of Vice President (VP) Communication
- learn duties of the President and keep informed on key issues
- act as a signing officer for cheques and other documents
- orients the new Vice President
- inform chapter and board of called meetings via website announcements
- update chapter website with chapter news, announcements, meetings, minutes and any other chapter supporting documents
- maintain chapter e-mail distribution lists for members, non-members and the Board of Directors
- chair a major committee
- develop, update and incorporate recommended changes from the Board to the terms of reference and mandate of the committee
- recruit an appropriate number of committee members to carry out the mandate
- orient members to the committee’s mandate and position in the organization
- call committee meetings and develop agendas with the input of the members
- chair committee meetings and report the committee’s progress to the Board
- encourage members to participate
- keep discussion on topic by summarizing issues
- guide the committee through its meetings to fulfill the committee’s purpose
- recognize each member’s contribution to the committee’s work
- delegate appropriate tasks to individual committee members
- submit recommendations to the Board for approval
- plan and evaluate the committee’s work with the help of the members
- ensure meeting minutes and other relevant information are recorded and filed